UHS recognizes that Travel Coordinators play an important role in helping students travel abroad!
Each year, thousands of U-M students receive Travel Health Services at UHS before they embark. Many groups travel at the same time, and our appointments are limited, especially during peak travel periods. For these reasons, UHS wants to work with you to facilitate Travel Health Services for your students, especially for group travel.
We ask that you:
- Determine if your students will need Travel Health Services, such as immunizations and medications, based on their itinerary. The CDC travel health website has valuable resources to help you with this. You may also email specific questions to UHS (see contact info below).
- Inform UHS as soon as possible, but at least 2 months before departure, that your students need Travel Health Services. Starting early helps ensure that your students will have the opportunity to receive needed services.
- Tell us who is responsible for paying for Travel Health Services -- the department or program, the student, or a combination? UHS will help you with billing, if appropriate. See also Prices and Insurance for Immunizations (PDF).
- Get familiar with the Travel Health process at UHS, so you can encourage your students to take initiative and stay on track. (See section below on tips for helping your students.)
- Notify us of any changes to the itinerary, such as timing of travel or time at a destination, because this may affect timing of appointments at UHS, as well as recommended immunizations or medications. (You and your students may share this responsibility, and from our perspective, over-communicating is better than not being informed of changes.)
Tips for helping your students with the process for Travel Health Services:
- Direct them to the Travel Health Services webpage to learn the process.
- Encourage them to start the process early! Seriously, timing matters.
- Remind them that they need to locate their immunization records and submit them to UHS as soon as possible with the completed UHS Travel form. (Appointments will not be scheduled until both the travel form and immunization records are received.)
- Encourage students to complete the online Travel Health Education Program before their appointment at UHS.
- After the student has scheduled their appointment, they and/or you should inform UHS of any itinerary changes. (Again, you and your students may share this responsibility, and from our perspective, over-communicating is better than not being informed of changes.)
- Explain how billing will work, and make students aware that:
- They are responsible for paying any costs not covered by the department or program
- Payment is due at time of visit
How to contact UHS:
Travel Coordinators can send email to UHSfirstname.lastname@example.org. We welcome you to contact us at any time, and we thank you for working with us.